Managing Recurring Transactions

Quick Review

• What: Set up expected bills and income to track and project balances

• Why: Stay on top of payments and see future account balances

• How: Settings > All Recurring or create from existing transactions

• Note: Simplifi automatically matches recurring items to downloaded transactions

Overview

Recurring Transactions in Quicken Simplifi help you track expected bills and income while projecting future account balances based on these recurring items. Once set up, Simplifi automatically searches for and matches downloaded transactions to your recurring items within a certain variance.

Ashley uses recurring transactions for all regular monthly obligations like rent and utilities. This provides visibility into upcoming expenses and helps ensure adequate account balances throughout the month.

How Recurring Transactions Work

As transactions download, Simplifi searches for matches to your recurring items. Unmatched recurring reminders appear:

• In the Bills & Payments view at the top of account registers

• In the Bills & Payments section

Manually Matching Transactions

When Simplifi doesn't match a transaction correctly and the reminder still shows "Past":

1. Click the three dots to the upper right of the "Past" Reminder

2. Select Link to transaction

3. Locate and click the matching transaction

4. Click Link

Simplifi removes the reminder from Bills & Payments view and matches it to the downloaded transaction. Linking also increases matching accuracy for future transactions.

Accessing Recurring Transactions

• All recurring series: Settings > All Recurring

• Upcoming reminders only: Bills & Payments section

Creating Recurring Transactions

From All Recurring Section

1. Navigate to Settings > All Recurring

2. Click + Add button (upper right)

3. Select the transaction to make recurring and click it

4. Click Create

Simplifi creates the recurring transaction using the Date, Payee, Category, and Amount from the selected transaction. Select Edit Series to modify the pre-filled data.

Can't find the transaction? Select Add Manually and complete all required fields.

From a Transaction

1. Go to Transactions

2. Hover over the transaction and click three dots

3. Choose one of these options:

Mark as one-time bill: Includes transaction in Spending Plan Bills section without creating recurring series

Create new recurring: Creates recurring transaction with pre-filled data you can adjust

Link to existing recurring: Connects downloaded transaction to existing reminder

Business Accounts

Quicken Business & Personal users can create recurring transactions for business accounts by selecting the relevant business from the profile dropdown left of the category.

Editing Recurring Transactions

You can edit Basic Details (Category, Type, Tags, Name, Account, Match Criteria) and Frequency & Occurrence (Frequency, Start & End Date, specific days).

Edit Single Instance (Reminder)

1. Go to Transactions

2. Find the reminder and click three dots (upper right)

3. Select Edit Reminder

4. Make changes and click Update

Edit Entire Series

1. Go to Settings > All Recurring

2. Find the series and click three dots

3. Select Edit series

4. Make changes and click Update

Deleting Recurring Transactions

Delete Single Instance

1. In Bills & Payments view, click three dots on the reminder

2. Select Dismiss reminder

3. Click Dismiss Reminder to confirm

Delete Entire Series

1. Go to Settings > All Recurring

2. Click three dots on the series

3. Select Delete series

4. Click Delete to confirm

Ending a Recurring Series

Use for paid-off loans or cancelled services to preserve historical data while deactivating the series:

1. Go to Settings > All Recurring

2. Click three dots on the series

3. Select End series

4. Click End Series to confirm

Note: This action cannot be undone.

Common Questions and Solutions

Variable amounts? Use Amount Matching to control linking through exact amount or range options

Bills vs. Subscriptions? The distinction is entirely up to you

Colored reminder icons? Different colors indicate type (blue for bills, green for income)

Skip a reminder? Delete the specific reminder from Bills & Payments view

Past month bills? Find the transaction, click three dots, select "Mark as one-time bill"

Ashley's Approach

Ashley creates recurring transactions immediately when starting new services while details are fresh. They review quarterly to end series for cancelled services and ensure all regular bills are captured. Manual matching helps when automatic matching fails, especially for transactions with varying amounts.

The Bottom Line

Recurring Transactions in Quicken Simplifi automate bill and income tracking while providing future balance projections. The system learns from your matches over time, reducing manual work. Regular maintenance ensures your recurring items accurately reflect your financial obligations.

Hint: Create recurring transactions the same day you sign up for a service. Ashley learned this after missing several subscription payments that weren't set up as recurring. Now they follow a simple rule: "New service = New recurring transaction." They also make a calendar note when cancelling services to remind themselves to end the series in Simplifi, preventing confusion from outdated reminders.