Attaching Receipts to Transactions

Overview

Attaching receipts lets you store digital proof of purchase directly with your transactions in Quicken Business & Personal. This creates a complete, searchable record of what you bought, when, and why—without keeping paper files or separate folders.

For anyone tracking deductible expenses, reimbursements, or business costs, receipts turn transactions into fully documented financial records.

Why Receipts Matter

Receipts provide the backup behind your numbers.

They help you:

Support tax deductions for meals, supplies, travel, and other business expenses
Stay audit-ready with time-stamped proof of purchase
Simplify reimbursements by showing exactly what was paid
Eliminate paper clutter and lost receipts
Answer questions quickly from accountants, clients, or partners

Without receipts, a transaction shows that money was spent—but not what it was spent on.

How Receipt Attachments Work

Each transaction in Quicken can have one or more files attached. These files stay linked to the transaction, so you can open the receipt anytime to verify:

The amount
The date
The vendor
What was purchased

You can attach photos, scans, or PDFs. Once uploaded, the receipt becomes part of your financial record and travels with the transaction through reports, reviews, and tax prep.

When to Attach Receipts

Receipts are especially important for business and tax-deductible expenses, including:

Meals and entertainment
Office supplies and equipment
Travel (airfare, hotels, rides, parking)
Professional services (legal, accounting, consulting)
Cash purchases

They’re also useful for personal records, such as:

Large purchases with warranties
Medical expenses
Charitable donations
Items you may need to return

As a rule of thumb:
If you might need to justify, deduct, or remember the expense later, attach the receipt.

What a Good Receipt Includes

For tax and audit purposes, a receipt should show:

Amount – Total cost
Date – When the expense occurred
Vendor – Who you paid
Description – What you bought or the service received

Most standard receipts already include this information.

Examples

Business meal
You take a client to lunch. You attach the restaurant receipt to the transaction so the cost is deductible and documented.

Office supplies
You buy printer ink with cash. The receipt is the only proof of purchase, so attaching it protects the deduction.

Travel
You attach your hotel and airfare receipts so the entire trip is documented for tax reporting.

Warranty purchase
You attach a receipt for a new laptop so you can find it later if you need service or a return.

Guidelines for Using Receipts Well

Capture receipts right after purchase
Make sure images are clear and readable
Include the full receipt, not just totals
Attach receipts before month-end or tax time
Pay special attention to cash purchases
Use descriptive filenames if uploading many files

Good receipt habits prevent last-minute scrambling and protect your deductions.

File Types

You can attach receipts in:

JPG
PNG
PDF

Adding or Managing Receipts

You can upload, view, and remove receipt files from the transaction details. Receipts remain linked to the transaction and are available whenever you need them.

Hover over the left panel and click Transactions.
Locate the transaction you'd like to attach a receipt to, hover over it, and then click the three-dot icon at the end of it.
Select Edit transaction.
In the Attachments section, click Upload, then locate the receipt and select it or drag and drop the file.
Click Update when done.

The Bottom Line

Attaching receipts turns transactions into fully documented financial records. It protects your deductions, supports reimbursements, and keeps everything you need—amounts, vendors, and proof—in one place.