Working With Transactions
The Transactions view is where your complete financial activity lives — every purchase, deposit, payment, transfer, and adjustment from your connected accounts appears here. This is where most day-to-day financial management happens, and where the accuracy of everything else — your spending records, income tracking, reports, and tax preparation — begins.
What You'll See Here
When you select Transactions from the left navigation, you land on the All tab by default. Here's what's on the screen:
All Accounts shows your combined balance across all connected accounts. You can also select an individual account from the Accounts list on the left to focus on just that account's activity.
Reminders appears at the top of the All view as a collapsed section. It surfaces any upcoming bills or scheduled transactions that need your attention.
Transaction Activity is the main list below. Transactions are sorted by date, with Pending transactions grouped at the top — these are transactions your bank has authorized but not yet fully processed. Each transaction shows the date, account, payee, category, and amount. The columns shown are the defaults; you can customize them to fit how you work.
The Search, Filter, and + Transaction controls sit above the list, giving you tools to find what you need or add a transaction manually.
Quicken downloads and organizes most of your transactions automatically. There will be times, though, when you need to create a transaction manually, edit a downloaded one, or correct something that didn't come through quite right — and this is where all of that happens.
Three Ways to View Your Transactions
At the top of the Transactions view, three tabs let you control what you're looking at: All, Spending, and Income.
All shows every transaction across your connected accounts — spending and income together in one list. This is your default working view for reviewing, editing, and managing transactions day-to-day. It's also the only view where you can add a transaction manually using the + Transaction button.
Spending narrows the view to expenses only and adds a summary dashboard above the transaction list. The dashboard shows:
Your total expenses for the selected period
A breakdown chart showing how spending is distributed across categories
Category totals listing exactly how much went to each area — Home, Groceries, Auto & Transport, and so on
Controls to change the Date Range, adjust the Breakdown grouping, and apply additional Filters
Income works the same way, focused on deposits and payments received. The dashboard shows your total income for the period and a breakdown by income category. In Quicken Business & Personal, income is broken down between Business Income and Personal Income. In Quicken Simplifi, it reflects Personal Income.
Note: You can search and filter transactions within the Spending and Income views, but to add a transaction manually, return to the All tab.
Why These Views Matter
When your transaction list is long — and for most active users it will be — mixing spending and income together can make it harder to focus. The three tabs let you direct your attention where it's needed without having to set up a report or apply complex filters.
Some practical ways to use them:
Do a spending review — Switch to Spending to work through recent expenses, check categories, and spot anything that looks off, without income entries getting in the way
Verify income is complete — Switch to Income to confirm that expected deposits, client payments, or transfers all came through correctly for the period
Get a quick read on where you stand — The summary dashboards give you a meaningful snapshot of your spending or income without needing to run a formal report
Clean up before reporting — Review and correct categories within just one transaction type before generating a spending or income report
Find a specific transaction faster — A focused list means less scrolling and more targeted search results
Why Getting Transactions Right Matters
Most financial issues don't start with reports or budgets — they start with transactions that weren't reviewed, categorized, or organized correctly. When your transactions are accurate and well maintained:
Spending and income records reflect reality
Reports and budgets you run are trustworthy
Tax preparation is less painful
You can quickly find and correct issues before they compound
You always know where your money is going
What You Can Do in the Transactions View
This is where you:
Review newly downloaded transactions
Correct categories or payees
Split expenses across multiple categories
Apply tags for projects or clients
Attach receipts for documentation
Set up rules to automate future categorization
Search and filter to quickly find what you need
Add or edit transactions manually when needed